Roles and Responsibilities of Officers and Committees
Shadow Lake
Officers
President:
- President shall preside at all meetings of the membership and board of directors
- call special meetings as may be required
- general administration over the affairs of FOVLAP
- Ex-officio on all committees
- Signatory on FOVLAP financial accounts
Vice President:
- Shall assist the President in all matters whenever called upon
- Preside over meetings in President’s absence
- Chairs the Events Committee
- Is ex officio on other committees
Secretary:
- Takes minutes at all board meetings and distribute
- Take minutes at annual meeting and distribute to board members for editing/clarification. Make copies for annual meeting
- Keep a record of directors and the dates of renewal.
- Manages FOVLAP correspondence
- Works with Treasurer to manage the FOVLAP membership and email lists
Treasurer:
- Manages FOVLAP’s finances
- Maintains accurate financial records
- Responsible for paying bills, tracking bank accounts
- Provides a financial report to the board every month
- Provides the year-end financial report for Annual Meeting
- Prepares all required state and federal tax forms
- Manages registration for FOVLAP events
- Works with Secretary to manage membership and mailing lists
- Works with the Grants Committee to manage grant funds
STANDING COMMITTEES:
Executive:
- Makes decisions between board meetings, when necessary
- Arbitrates disputes and
- Investigates and adjudicates grievances
Nominating:
- develops a slate of officers and directors to fill vacancies each year
- Maintains the list of board and officer terms
Finance:
- Reviews finances and financial procedures,
- Develops the annual budget
- Suggests audits where appropriate.
PERMANENT COMMITTEES:
Membership:
- Recruits potential members by networking
- Maintains a database of members
- Sends out membership renewals
- Develops strategies to increase membership
- Regularly reports to board on membership issues
Legislative:
- Monitors legislation introduced into the Vermont Legislature
- Keeps members informed about pertinent legislation
- Drafts positions when applicable
- Seeks opportunities to testify on key bills
- Helps membership navigate the legislative process
- Keeps legislative blog current
Events:
- Plans Lake Seminar, the Annual Meeting, and other FOVLAP sponsored activities
- Determines format for events
- Arranges for presenters, speakers, guests
- Arranges necessary set up, refreshments, technology
- Handles advertising and registration in conjunction with other committees, DEC, presenters, etc.
Public Relations:
Website:
- Maintains and updates the website regularly
- Determines who has privileges and the level for updating the website
- Updates website software and refreshes website regularly
Newsletter:
- Produces bi-annual newsletter
- Gathers ideas for each issue
- Edits articles and format issues
- Publish and distribute newsletter
Facebook:
- Manages Facebook page
- Posts regularly
Press Releases/Communications
- Keep board apprised of any current relevant events and actions
- Drafts and sends out regular press releases regarding FOVLAP and lakes and ponds issues and maintains a list of media contacts
- Ensures that information regarding FOVLAP activities is regularly publicized
Grants:
- Writes appropriate grants
- Maintains updated list of grant possibilities and deadlines
- Responsible for overseeing and vetting all grant applications by FOVLAP
- Ensures a grant project coordinator is appointed for each grant submitted
- Works with Treasurer for required reporting and distribution of funds
Scholarship:
- Reviews applications and determines recipient
AD HOC Committees
Ad Hoc AIS/Water Quality Committee
In process of becoming a permanent committee
- Organizes events related to AIS/water quality issues in conjunction with the Events Committee
- Develops ideas for FOVLAP to work on related to AIS/water quality issues
Bylaws Committee
Convened as needed
- Reviews current bylaws
- Reviews proposed changes from board and committees
- Recommends changes to the board and to the membership
Policy Committee
Convened as needed
- Develops policies for FOVLAP
- Reviews current policies and revises as needed