ByLaws of the Federation of Vermont Lakes and Ponds, Inc.
The name of this organization shall be The Federation of Vermont Lakes and Ponds, Inc. also
known as FOVLAP.
1. To perform all acts appropriate to a non-profit Federation dedicated to the
conservation, and environmental quality of our Lakes and Ponds.
2. To pursue policies and purposes where fitting and feasible with State, County, and Local
Governments for the benefit of our membership and the general public.
Any bona-fide, active Lake or Pond Association, which is partially or completely within the
borders of Vermont is eligible for membership. Such a Lake or Pond Association shall have one
vote at all business meetings of FOVLAP. Lakes and Ponds with no Association shall have no
more than one voting representative upon payment of Association dues. Any individual, or
representative of a business adhering to the purpose of FOVLAP is eligible for Affiliated
membership and will receive FOVLAP benefits but not voting rights. Affiliates are eligible to
serve on the Board of Directors if elected by the membership and have voting rights on Board
Each bona-fide Lake or Pond Association shall designate a single representative to vote on
behalf of the Association and certify in writing that said member is authorized to vote the interest
of said Association. Individual FOVLAP members shall not be eligible to designate a voting
1. Membership Period shall be from January 1 to December 31 of each year.
2. The annual dues shall be fixed from time to time by the Board of Directors. Any Association,
person or business may become a member (as defined in Article III – MEMBERSHIP) upon
payment of annual dues and shall continue as a member for succeeding years provided annual
dues for each such succeeding year are paid on or before the Annual Meeting of such year.
1. List of Officers. The Officers of FOVLAP shall be a President, a Vice-President, a Treasurer
and a Secretary.
2. Election of Officers. Election of officers at the Annual Meeting is for a two-year term. Any
vacancy in these offices shall be temporarily filled by a vote of the Board of Directors. A person
elected or appointed as an Officer must be current in Association dues and remain so for the
duration of the term.
3. Term of Officers. Terms for officers will rotate on the odd and even numbered years. President
and Treasurer will be up for election in even numbered years and the Vice-President
and Secretary will be up for election in odd numbered years. Officers may serve up to a
maximum of two consecutive ELECTED two-year terms.
4. Duties of the President and Vice-President. The President of FOVLAP shall preside at all
meetings of the membership and the Board of Directors, call special meetings as may be
required, and have general administration over the affairs of FOVLAP The President shall be an
ex-officio member of all committees. The Vice-President shall assist the President in all matters
wherever called upon and preside over meetings in the President’s absence.
5. Duties of the Treasurer. The Treasurer shall have custody of the funds of FOVLAP, shall
receive dues and make disbursements as directed, and make a financial report at all Board
meetings and to the membership at the Annual Meeting. The Treasurer shall prepare the annual
budget for approval by the Board and file the Federal and State tax returns as required for
FOVLAP. The Treasurer shall compile a Biennial Report, which must be filed as required by the
Secretary of State.
6. Duties of the Secretary. The Secretary shall take minutes of all meetings, have custody of all
records of FOVLAP, except financial, and provide for all communications either among the
members or to outside parties.
BOARD OF DIRECTORS
1. Composition. The Board of Directors shall consist of the Officers and nine Directors. Officers
are in addition to the nine members elected to the Board of Directors and shall be voting
members of the Board. A person elected or appointed to the Board of Directors must be current
in Association dues and remain so for the duration of the term. Officers and Directors are
encouraged to pay individual membership dues.
2. Term of Office. Directors shall be elected for a term of three years, one-third of the full Board
being elected each year at the Annual Meeting. A Director having been ELECTED to two
consecutive three-year terms may not serve again until one year has elapsed.
3. Vacancies on the Board of Directors. Vacancies on the Board of Directors may be temporarily
filled by appointment with a majority vote of the remaining Officers and Directors until
successor is elected at the next Annual Meeting. No person shall serve on the Board of Directors
more than eight consecutive years combined without a one year break in service.
4. Meeting of the Board. The Board of Directors shall hold at least three meetings a year
including the Annual Meeting in July. One meeting shall be held in June before the Annual
Meeting and one within two months after the Annual Meeting. The President or any three other
Directors may call additional meetings. Notice of all meetings of the Board shall be given to
each Director, either personally or by mail and or e-mail two weeks in advance of the meeting.
Meeting locations should be held at a site convenient for the majority of the board members.
5. Authority of the Board. The Board is empowered to manage the affairs of FOVLAP, subject to
such restrictions as may be specifically imposed by the FOVLAP membership. It is authorized to
vote the expenditure of FOVLAP funds as may be required.
6. Quorum of the Board. A majority of Directors shall constitute a quorum for the transaction of
business at any Board meeting.
7. Auxiliary Membership. A person wishing to serve FOVLAP may be appointed by the Board of
Directors as an “Auxiliary Member” of the Board of Directors, has on vote on the board and shall serve
at the pleasure of the Board of Directors.
Unless otherwise determined by the Board of Directors, the Annual Meeting shall be held midstate
on the fourth Monday in July. At least three weeks advance notice of the Annual Meeting
shall be mailed to all members via US mail and/or email. Nominations for the coming year
should be included in this mailing.
The Executive Committee shall consist of FOVLAP Officers and two Directors appointed by the
President at the Annual Meeting. The responsibility of this committee shall be to make day-today
decisions that may occur throughout the year in accordance with the purposes of FOVLAP
and arrange for an Annual Audit of financial records. The committee shall have an acquaintance
with and representation in matters that concern the membership during State Legislative
At least ninety days prior to each Annual Meeting the President shall appoint a Nominating
Committee consisting of three members of FOVLAP, at least one being a Director or Officer
who shall act as chairperson. The purpose of this committee is to select such number of nominees
as are to be elected at the upcoming Annual Meeting. The chairperson of the Nominating
Committee shall present a slate of nominees for election at the Annual Meeting where additional
nominations may be made from the floor. Officers and Directors shall be elected by the votes of
a plurality of the members voting.
The President shall appoint Committees from the Board of Directors and the membership as
All procedural questions not resolved by the Articles herein shall be determined in accordance
with Roberts Rules of Order.
These By-laws may be amended by a two-thirds vote of the members attending the Annual
Meeting and eligible to vote as prescribed in Article III – MEMBERSHIP, provided that notice of
the proposed amendment or amendments accompanies the call for the meeting. Unless otherwise
provided in the amendment, an amendment to the By-laws shall take effect immediately.
Adopted at the Annual Meeting, July 23, 2001; Amended July 23, 2007, July 26, 2010 July 25,
2011, July 27, 2015
The Federation of Vermont Lakes and Ponds, Inc. | P.O. Box 766 | Montpelier, VT 05601
Contact the Federation us at firstname.lastname@example.org